Case study: Queensland Education OneSchool

Deployed within 18 months, meeting 100% of the original project scope

Cloud-based “anytime, anywhere” system availability

New extensive development on a huge scale – 100% (1,276) of Queensland schools

Empowering schools with a single source of truth for information

What did they have before?

Combinations of independent, non-centralised school setups including spreadsheets, old systems

“We needed to reimagine the reality…. the department was determined to create an all-encompassing education environment that would actively support our staff”

— Rob Pearce, Executive Director of OneSchool

Why did they need to change?

A new initiative has been changing the way students were taught in classrooms through the implementation of new technology and the adoption of leading teaching with digital technologies. To compliment this and get the most of their ICT investments, schools needed intuitive software to run comprehensive and flexible administrative processes. OneSchool was born.

The existing approach of schools independently keeping paper-based non-standardised student and financial records based on inconsistent legacy software meant that there was a real need for standardised management of financial and administrative records. The department lacked a centralised tool for the collection, management and organisation of school, teacher and student information and importantly financial and operational management tools.

Queensland achieved significant improvements with OneSchool; a standardised management, the department developed a bespoke student, curriculum and timetable management solution. OneSchool is a web-based, comprehensive, flexible, secure, sustainable and integrated information management system that provides a single point-of-truth about teaching, learning, schools, the curriculum, performance and financials.

Extensive development on a huge scale - 100% of Queensland schools

How Agilyx helped

Agilyx partnered with OneSchool deployed their flagship financial software suite –Unit4 Business World – to empower the Queensland Government’s transformative education program – OneSchool. Oneschool supports schools in:

The department needed a partner who could not only deliver on the required ‘anytime, anywhere” functionality, but also provide a highly configurable and scalable platform. Unit4 Business World integrated finance solution for Queensland’s schools aligned itself seamlessly with OneSchool’s objectives and was charged with delivering a comprehensive, flexible and sustainable information management system that flexed with future changes.

With a deep understanding of the education sector’s unique goals and needs, the passionate team from Agilyx collaborated with the department to deliver a tailored solution which meets the needs of its users and assists in the successful delivery of their public education services.

Modules they adopted
Learn more about our modules
Modules they adopted
Learn more about our modules
What was delivered

Agilyx has delivered a successful integration of Unit4 Business World ERP software on time and on budget – meeting 100% of the original scope. The benefits provided to Queensland schools:

  • A ‘single-viewpoint’ from which Queensland education can manage and observe detailed information on individual Queensland schools, a region or the entire state;
  • State-wide access and functionality for individual schools to manage their separate business operations, empowering school-based stakeholders to take charge of their own operational management decisions;
  • A fully functional school administration system that provides a powerful tool to administer and manage the interactions between schools, suppliers, students and parents;
  • The ability to retrieve, amalgamate, and report on data with respect to the success of the school and the status of their progress toward information automation;
  • The manoeuvrability necessary to respond to program and operational alterations long after implementation, delivering a fully-integrated management solution that withstands the test of time to meet future departmental needs;
  • A transparent and reflexive architecture that allows single changes made to OneSchool’s data or business processes to be reflected throughout the entire OneSchool system.
The OneSchool solution with integration of Agilyx’s ERP software has been touted by industry analysts as unique in the education community due to its unusually tight coupling of data management, process modelling and information delivery through data rich reporting and analytics.
The OneSchool solution with integration of Agilyx’s ERP software has been touted by industry analysts as unique in the education community due to its unusually tight coupling of data management, process modelling and information delivery through data rich reporting and analytics.